When there are large contracts between companies, a PQQ (Pre-Qualification Questionnaire) is used. In situations like this, the capabilities of the organisations are checked, such as whether they can sustain the project, if they have enough skills including technical background staff and whether they have enough experience to do the project. After these questions are answered, the shortlisting of companies can begin to take place. The document is also a useful way for contracting local authorities to control the cost of the tender process. The questions that are included in a PQQ include financial statements for submission of the tender, questions related to health and safety, an environmental questionnaire, supplementary questions, technical and quality check questions, and additional questions that are related to the background of the contractor.
The PQQ is submitted by the contractor before the invitation to tender is sent. It is an effective way of marketing, and sufficient time is required to assess the necessary resources required so that one can complete the necessary submissions. Often when we talk about PQQ, time is of the essence and great competition between the different contractors requires it to be finished on time. Any corporation that has capabilities to work for the supplier should send the proper PQQ before the deadline so that contracting authorities can hold a meeting with them and settle important issues before time.
Various online services exist which serve to help contractors with their last minute questions and answers. These types of services have made the decision for contractors and suppliers relatively easy and everything can be settled in a professional manner. For the tender notification, the company details are usually maintained in one central place. This information requires sufficient space and resources and some costs are associated with it to maintain it properly. Every bid made by the contractors must be submitted in accordance with the requirement of the contracting authorities and the PQQ must be relevant to it. This enables online service providers to view the contract details and answer any relevant queries in accordance with this centralised information.
The responses to the questions can be quite varied; for example, a construction company requires two contracts and it requires bidding for two projects. The efficiency of the work that the contractor can provide is the same for all projects, including technical skills, experience and environmental conditions. However, the work that is required for both projects is different, and the responses to the questions of the company must be such that it can handle both projects. But the issue of concern is that the contractor has to fill out two separate forms for the bid, and on each PQQ form the questions must be asked in accordance with the projects. However, if the company fills out only one form, then the response must be such that it ensures both the correct answers and makes the user think in depth about the difference in the projects.